Section: Service Procedures

Subject: Scheduling Irrigation Services

Approved by: Tony Massey

Effective Date: 29 January 2001

Last Reviewed Date: 14 October 2025

Policy Owner: V.P. Director of Quality Assurance 

Policy #

GUIDELINES FOR MAINTAINING SERVICE PRODUCTIVITY #

All Massey team members are required to perform a full day’s work every day. We have created service protocols and rate cards that allow irrigation specialists to provide the absolute best service in the industry while earning a very good income in the process. Our minimum productivity standards give guidelines for the number of paid services that should be performed daily and take into consideration both the quality of work required by our service protocols and the quantity of work required to support the minimum standards. Current minimum productivity standards are outlined in our GreenUP Service Center Standards.

 The service manager is responsible for ensuring the irrigation technicians receive comprehensive training to provide quality services in a productive and efficient manner. The service manager is specifically responsible for organizing, scheduling, and assigning a full day’s work to each specialist. They should consider in-office time, break time, driving time, vehicle maintenance time, training time, extra service time, etc., when assigning work.

SCHEDULING PRODUCTION #

Responsibilities

Service Manager Responsibilities

A full day’s work is defined as a minimum of six and a half hours, or 390 minutes, of production time. A full route is 20 fully productive days. The service manager will build fully productive days and routes to minimize drive time.

Scheduling Irrigation Maintenance Production

Irrigation maintenance production is assigned by observing the current company standard. This is based on an average of 30 minutes per monitoring service.

The service manager will organize and schedule production via ServicePro Routing. This software provides a visual representation of the production stops and each day’s total production time. Figure one is a snippet of the routing interface demonstrating the daily production time notated by the red box.

The service manager will organize and schedule each route to ensure each workday meets or exceeds minimum standards. If the day has a repair or irrigation start and the paperwork has not been received or the account updated, the time requirement will not show in ServicePro Routing. Therefore, the service manager should always check the Scheduler to confirm any starts for the next day and fill the remaining time with appropriate repair or maintenance services to meet or exceed minimum standard.

Directions on how to use ServicePro Routing are available in SPP 302: Routing, Scheduling, & Assigning Work Using ServicePro Web Mapping.

Scheduling Initial Services & Repairs

Initial services are scheduled at the time of sale. This ensures the customer is aware of the scheduled start time and any needed accommodations are clarified with both the customer and service center.  The process is as follows:

1. At the time of sale, while still with the customer, the inspector will call the service center to schedule the initial service.
2. The inspector will provide the administrative team member the sale information. This includes the time required to complete the initial service). This information is calculated on the Irrigation Rate Card.
3. The administrative team member will ask for the type of initial service and open the Scheduler for the appropriate route.
4. Review the Scheduler availability and inform the inspector of the earliest options. The inspector will share the available initial service times and confirm with the customer their preference.
5. Once the customer confirms their preference, enter the initial service into the scheduler by setting a time block. Specific directions for completing this process are available in SPP-418 Using the Scheduler for Starts.
6. The general manager will ensure the sale paperwork is accurate and fully executed.
7. When the admin receives and enters the start paperwork, verify the Scheduler time block for the specific customer and initial service. Each day the service manager will review the approved new start paperwork/documentation and ensure the start is assigned to the appropriate team member before it is to be serviced.
8. If any changes to route/team member are needed, ensure the Scheduler is updated appropriately.
9. In the rare instance the date or time needs to be changed, the service manager must contact the customer and confirm they accept the new date/time.
   1. If the customer cannot be reached or does not want the time change, the service manager will identify other resources to ensure the initial service is completed at the agreed upon time.

Downloads #