Section: Fleet
Subject: Vehicle Acquisitions/Transfer
Approved by: Eric Hernandez
Effective Date: 12 July 2005
Last Reviewed Date: 12 July 2005
Policy Owner: Director of Fleet
Policy #
Vehicle Acquisition #
Vehicle Acquisitions will normally be approved during regular budget sessions by the Regional Manager, Vice President of Operations and the Chief Financial Officer. In order for a vehicle to be approved, you must do the following:
- Submit a properly completed Capital Expenditure Request (CER) (located on the G Drive under Forms)
- Submit a properly completed Vehicle Requisition and Transfer form, with the following supporting documentation attached:
- Most recent vehicle inspection report for vehicle being replaced
- Budget Worksheet #23 Vehicle Summary which should also reflect the transfer or acquisition of a new vehicle.
- If requesting an additional vehicle to present to the fleet, complete Section “A”. If requesting a replacement, complete Section “B” of the Vehicle Requisition and Transfer.
Vehicle Transfer #
The Regional Manager and the Director of Fleet and Assets must approve vehicle transfers between Service Centers.
To transfer a vehicle, do the following:
- Complete Section “C” of the Vehicle Requisition and Transfer form
- Include a current Vehicle Inspection Report on the vehicle being transferred, reflecting the condition of the vehicle.
Conditions of Transfer #
Transfers will be considered on the following basis:
- Necessity for the vehicle in the Service Center requesting the vehicle
- Cost of vehicle to include monthly lease payment, maintenance, mechanical / condition and image
- Budgets of Service Centers involved
- Policy regarding Vehicle Assignment (P&P #503)
- Other operational considerations